As initiatives get bigger and headcounts get smaller at large organizations, business leaders are challenged to do more with less. Despite their best efforts, it’s easy for productivity to tank when time-wasting workplace conventions and habits continue.
Common unproductive tasks can lead workers to spend less than half of their time on their main jobs, and research suggests that in an eight-hour day, the average worker is only productive for around three hours a day, according to Thrive Global.
Here’s a look at five time-wasters that are draining your team’s productivity and taking time away from creative and innovative work, and what you can do to help them get more high-value work done.
1. Constantly checking email
Is your team spending more time than you think on email? Harvard Business Review reports that the average professional spends 28% of their workday reading and answering email, with the average full-time worker spending 2.6 hours and receiving 120 messages per day.
Still, email doesn’t seem to be going anywhere. According to the State of Enterprise Collaboration report, despite the rapid adoption of collaboration tools, 58% of IT decision makers have seen increased email usage at their companies.
It’s unlikely your team is trying to waste their time in email. Maybe they’re worried that someone might need something from them and they don’t want to leave anyone in the lurch. Or they are waiting for information from someone else, so they keep checking back. Or perhaps you’ve set the expectation that you can immediately get a hold of them through email.
Collaborative work management (CWM) platforms can help reduce the reliance on email to manage projects by giving teams a space to organize and manage their work outside of their inbox. According to The Forrester Wave™: Enterprise Collaborative Work Management Tools For The Enterprise, Q4 2018, CWM platforms “enable organizations to build workspaces that plan and track progress for both repeatable process-driven activities and artifact driven workstreams,” helping teams to “tailor planning and collaboration capabilities that work for them.”