Being used in Covid-19 vaccination clinics right now!
“We need a booking system for a vaccination clinic. The system needs to be able to offer real-time appointment availability and manage two bookings at a time, the second date being a set number of days after the first appointment. This system needs to be able to cope with thousands of bookings a day. Can you do this?” Yes, we can!
Smarter Business Processes have written and released Smarter Bookings to meet the scenario above. It is already being used in Covid-19 vaccination clinics successfully. If you need a booking system in a hurry then this is your answer. Smarter Bookings is shelf ready and can be deployed to your environment within as little as 2 days of receiving the order, depending on how many adjustments you require.
How does Smarter Bookings help Senior Management?
- Appointment booking avoids crowded waiting rooms and maintains social distancing
- Real-Time Dashboard monitoring KPIs and progress
- Links to admin areas to adjust availability as supplies secured
- Add more locations, vaccination lanes and open times based on availability
- Monitor to identify issues and fix them fast
- System customised quickly to suit the needs of the organisation
- Web based booking form interrogates available appointments in real-time
- Online staff training in bite sized sessions
- Rapid, cost effective system using Smartsheet as the live data store, working in real-time
- Totally avoids the chaos of paper based systems
How does Smarter Bookings help the Patients?
- Easy to use booking process
- Booking form works on Phones, Tablets or Laptops
- Patient is able to select the best location for them
- Dates & times are only shown for remaining appointments (avoiding double booking)
- Get email confirmation and reminders
- Care leaders can register their patients and manage bookings eg Care Homes
How can Smarter Bookings help the Vaccinators and Clinic Administrators?
- Pre-set your number of vaccination lanes and open times
- Confirmation emails and reminders are sent out automatically
- Facility for handling cancellations or amendments to 2nd bookings
- Up to date list of who is attending which clinic
- Check-in process to track patient’s attendance
- Register can be used to issue Certificates by email.